Vacancy

Job Description – Operations Administrator

Are YOU ready to join the UK’s leading Marine Engineering Company?

Overview

Take complete responsibility for specific office jobs.  Main activities will be supporting operations team using current systems, processing weekly KPIs, processing purchase invoices, & sending purchase orders.  Will also be required to maintain filing, archiving and scanning.  The Operations Assistant will report to the Operations Manager.

Roles & Responsibilities

• Create job file from enquiry file, issuing Picking List, Progress Sheet and labels
• Support operations team with job pack, advice notes, and invoices in-line with operations procedure.
• Updating Sage with current supplier pricing and other information under instruction from Operations Manager
• Processing and sending purchase orders
• Chase purchase orders or other information required for operations team
• Process completed job files to obtain weekly KPI figures, scan and file
• Compile other company KPI results
• Complete and send cheques on weekly cheque run.
• Process purchase invoices for scanning and authorisation
• Allocate purchase invoices against jobs maintaining spreadsheet of costs against jobs.
• Will be required to have hands-on approach to other office projects
• Work in an organised way
• All work must be carried out within our health & safety procedures.
• All activities to comply with Contract of Employment, unless agreed in writing.

Requirements

• Ability to use Word, Excel, MS Project
• Basic engineering background and interest an advantage
• Willingness to learn and work as part of a team
• Ability to be able to work under instruction to take on additional tasks to assist company.

KPIs

• Improving “on time delivery” percentage in line with targets
• Meeting, or exceeding gross profit expectations on Sales Orders
• Zero returns for incorrect supply

If you feel you have the drive to be part of our growing and successful team call the number below.  Or email your CV directly to... hr@bartechmarine.com

01206 3846777